Schedule 4: Documents to be Carried on Board
1- In accordance with IMO FAL.2/Circ.87, MEPC/Circ.426, MSC/ Circ.1151, always as amended, a ship entering a port managed or operated by a port authority under these regulations shall carry the following documents on board.
2- These provisions should not be read as precluding a requirement for the presentation for inspection by the appropriate authorities of certificates and other documents carried by the ship pertaining to its registry, measurement, safety, manning, classification and other related matters.
(Note: All certificates to be carried on board must be originals)
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1 |
All ships |
Reference |
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International Tonnage Certificate (1969) |
Tonnage Convention, article 7 |
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International Load Line Certificate |
LL Convention, article 16; 1988 LL Protocol, article 18 |
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International Load Line Exemption Certificate |
LL Convention, article 6; 1988 LL Protocol, article 18 |
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Intact stability booklet |
SOLAS 1974, regulations II-1/22 and II-1/25-8; 1988 LL Protocol, regulation 10 |
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Damage control plans and booklets |
SOLAS 1974, regulations II-1/23, 23-1, 25-8; MSC/Circ.919 |
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Minimum safe manning document |
SOLAS 1974 (2000 amendments), regulation V/14.2 |
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Fire safety training manual |
SOLAS 1974 (2000 amendments), regulation II-2/15.2.3 |
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Fire Control plan/booklet |
SOLAS 1974 (2000 amendments), regulation II-2/15.2.4 |
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On board training and drills record |
SOLAS 1974 (2000 amendments), regulation II-2/15.2.2.5 |
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Fire safety operational booklet |
SOLAS 1974 (2000 amendments), regulation II-2/16.2 |
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Certificates for masters, officers or ratings |
STCW 1978, article VI, regulation I/2; STCW Code, section A-I/2 |
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International Oil Pollution Prevention Certificate |
MARPOL 73/78, Annex I, regula- tion 5 |
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Oil Record Book |
MARPOL 73/78, Annex I, regula- tion 20 |
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Shipboard Oil Pollution Emergency Plan |
MARPOL 73/78, Annex I, regula- tion 26 |
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International Sewage Pollution Preven- tion Certificate |
MARPOL 73/78, Annex IV, regula- tion 5; |
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Garbage Management Plan |
MARPOL 73/78, Annex V, regula- tion 9 |
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Garbage Record Book |
MARPOL 73/78, Annex V, regula- tion 9 |
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Voyage data recorder system-certificate of compliance |
SOLAS 1974, regulation V/18.8 |
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Cargo Securing Manual |
SOLAS 1974 (2002 amendments), regulations VI/5..6 and VII/5; MSC/ Circ.745 |
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Document of Compliance |
SOLAS 1974, regulation IX/4; ISM Code, paragraph 13 |
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Safety Management Certificate |
SOLAS 1974, regulation IX/4; ISM Code, paragraph 13 |
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International Ship Security Certificate (ISSC) or Interim International Ship Security Certificate |
SOLAS 1974, (2002 amendments), regulation XI-2/9.1.1; ISPS Code part A, section 19 and appendices. |
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Ship Security Plan and associated records |
SOLAS 1974, (2002 amendments), regulation XI-2/9; ISPS Code part A, sections 9 and 10 |
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Continuous Synopsis Record (CSR) |
SOLAS 1974 (2002 amendments), regulation XI-1/5 |
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Maritime Labour Certificate |
Consolidated Maritime Labour Convention 2006. |
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2 |
In addition to certificates listed in section 1 above, passenger ships shall carry : |
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Passenger Ship Safety Certificate1 |
SOLAS 1974, regulation I/12, as amended by the GMDSS amendments; 1988 SOLAS Protocol, regulation I/12, (2000 amendments), appendix 1 The form of the Certificate and its Record of Equipment may be found in the GMDSS amendments to SOLAS 1974. |
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Exemption Certificate2 |
SOLAS 1974, regulation I/12; 1988 SOLAS Protocol, regulation I/12 2 SLS.14/Circ.115 and Add.1 refers to the issue of exemption certificates. |
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Special Trade Passenger Ship Safety Certificate, Special Trade Passenger Ship Space Certificate |
STP 71, rule 5, SSTP 73, rule 5 |
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Search and rescue co-operation plan |
SOLAS 1974 (2000 amendments), regulation V/7.3 |
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List of operational limitations |
SOLAS 1974 2000 amendments), regulation V/30 |
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Decision support system for masters |
SOLAS 1974, regulation III/29 |
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3 |
In addition to the certificates listed in section 1 above, cargo ships shall carry: |
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Cargo Ship Safety Construction Certificate3 |
SOLAS 1974, regulation I/12, as amended by the GMDSS amendments; 1988 SOLAS Protocol, regulation I/12
3 The form of the Certificate may be found in the GMDSS amendments to SOLAS 1974. |
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Cargo Ship Safety Equipment Certificate4 |
SOLAS 1974, regulation I/12, as amended by the GMDSS amendments;1988 SOLAS Protocol, regulation I/12 (2000 amendments), appendix
4 The form of the Certificate and its Record of Equipment may be found in the GMDSS amendments to SOLAS 1974. |
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Cargo Ship Safety Radio Certificate5 |
SOLAS 1974, regulation I/12, as amended by the GMDSS amendments;1988 SOLAS Protocol, regulation I/12/5
The form of the Certificate and its Record of Equipment may be found in the GMDSS amendments to .SOLAS 1974 |
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Cargo Ship Safety Certificate |
1988 SOLAS Protocol, regulation I/12 (2000 amendments), appendix |
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Exemption Certificate6 |
SOLAS 1974, regulation I/12; 1988 SOLAS Protocol, regulation I/12
6 SLS.14/Circ.115 and Add.1 refers to the issue of exemption certificates. |
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Document of authorization for the carriage of grain |
SOLAS 1974, regulation VI/9; International Code for the Safe Carriage of Grain in Bulk, section 3 |
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Certificate of insurance or other financial security in respect of civil liability for oil pollution damage |
CLC 1969, article VII |
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Certificate of insurance or other financial security in respect of civil liability for oil pollution damage |
CLC 1992, article VII |
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Enhanced survey report file |
SOLAS 1974 (2002 amendments), regulation XI-1/2; resolution A.744(18) |
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Record of oil discharge monitoring and control system for the last ballast voyage |
MARPOL 73/78, Annex I, regulation 15(3)(a) |
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Cargo Information |
SOLAS 1974, regulations VI/2 and XII/10; MSC/Circ.663 |
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Bulk Carrier Booklet |
SOLAS 1974, regulations VI/7 and; XII/8; Code of Practice for the Safe Loading and Unloading of Bulk Carriers (BLU Code) |
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Dedicated Clean Ballast Tank Operation Manual |
MARPOL 73/78, Annex I, regulation 13A |
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Crude Oil Washing Operation and Equipment Manual (COW Manual |
MARPOL 73/78. MARPOL 73/78, Annex I, regulation 13B |
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Condition Assessment Scheme (CAS) Statement of Compliance, CAS Final Report and Review Record |
MARPOL 73/78, Annex I (2001 amendments (resolution MEPC.95(46)), regulation 13G; resolution MEPC.94(46) |
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Hydrostatically Balanced Loading (HBL) Operational Manual |
MARPOL 73/78, Annex I (2001 amendments (resolution MEPC.95(46)), regulation 13G |
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Oil Discharge Monitoring and Control (ODMC) Operational Manual |
MARPOL 73/78, Annex I, regulation 15(3)(c) |
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Subdivision and stability information |
MARPOL 73/78, Annex I, regulation 25 |
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4 |
In addition to the certificates listed in sections 1 and 3 above, where appropriate, any ship carrying noxious liquid chemical substances in bulk shall carry: |
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International Pollution Prevention Certificate for the Carriage of Noxious Liquid Substances in Bulk (NLS Certificate) |
MARPOL 73/78, Annex II, regulations 11 and 12A |
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Cargo record book |
MARPOL 73/78, Annex II, regulation 9 |
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Procedures and Arrangements Manual (P & A Manual) |
Resolution MEPC.18(22), chapter 2; MARPOL 73/78, Annex II, regulations 5, 5A and 8 |
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Shipboard Marine Pollution Emergency Plan for Noxious Liquid Substances |
MARPOL 73/78, Annex II, regulation 16 |
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5 |
In addition to the certificates listed in sections 1 and 3 above, where applicable, :any chemical tanker shall carry |
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Certificate of Fitness for the Carriage of Dangerous Chemicals in Bulk |
BCH Code, section 1.6; BCH Code as modified by resolution MSC.18(58), section 1.6 |
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International Certificate of Fitness for the Carriage of Dangerous Chemicals in Bulk |
IBC Code, section 1.5; IBC Code as modified by resolutions MSC.16(58) and MEPC.40(29), section 1.5 |
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6 |
In addition to the certificates listed in sections 1 and 3 above, where applicable, any gas carrier shall carry: |
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Certificate of Fitness for the Carriage of Liquefied Gases in Bulk |
GC Code, section 1.6 |
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International Certificate of Fitness for the Carriage of Liquefied Gases in Bulk |
IGC Code, section 1.5; IGC Code as modified by resolution MSC.17(58), section 1.5 |
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7 |
In addition to the certificates listed in sections 1, and 2 or 3 above, where applicable, any high-speed craft shall carry: |
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High-Speed Craft Safety Certificate |
SOLAS 1974, régulation X/3; 1994 HSC Code, section 1.8; 2000 HSC Code, section 1.8 |
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Permit to Operate High-Speed Craft |
1994 HSC Code, section 1.9; 2000 HSC Code, section 1.9 |
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8 |
In addition to the certificates listed in sections 1, and 2 or 3 above, where applicable, any ship carrying dangerous goods shall carry: |
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Document of compliance with the special requirements for ships carrying dangerous goods |
SOLAS 1974, (2000 amendments), regulation II-2/19.4 |
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9 |
In addition to the certificates listed in sections 1, and 2 or 3 above, where applicable, any ship carrying dangerous goods in packaged form shall carry: |
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Dangerous goods manifest or stowage plan |
SOLAS 1974, (2002 amendments), regulations VII/4.5 and VII/7-2; MARPOL 73/78, Annex III, regulation 4 |
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10 |
In addition to the certificates listed in sections 1, and 2 or 3 above, where applicable, any ship carrying INF cargo shall carry: |
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International Certificate of Fitness for the Carriage of INF Cargo |
SOLAS 1974, regulation VII/16; INF Code (resolution MSC.88(71)), paragraph 1.3 |
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11 |
In addition to the certificates listed in sections 1, and 2 or 3 above, where applicable, any Nuclear Ship shall carry: |
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A Nuclear Cargo Ship Safety Certificate or Nuclear Passenger Ship Safety Certificate, in place of the Cargo Ship Safety Certificate or Passenger Ship Safety Certificate, as appropriate. |
SOLAS 1974, regulation VIII/10 |
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Other certificates and documents which are not mandatory |
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Special purpose ships |
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Special Purpose Ship Safety Certificate |
Resolution A.534(13) as amended by MSC/Circ.739; SOLAS 1974, regulation I/12; 1988 SOLAS Protocol, regulation I/12 |
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Offshore support vessels |
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Certificate of Fitness for Offshore Support Vessels |
Resolution .673(16); MARPOL 73/78, Annex II, regulation 13(4) |
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Diving systems |
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Diving System Safety Certificate |
Resolution .536(13), section 1.6 |
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Dynamically supported craft |
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Dynamically Supported Craft Construction and Equipment Certificate |
Resolution A.373(X), section 1.6 |
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Mobile offshore drilling units |
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Mobile Offshore Drilling Unit Safety Certificate |
Resolution A.414(XI), section 1.6; Resolution A.649(16) section 1.6; Resolution A.649(16) as modified by resolution MSC.38(63), section 1.6 |
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Wing-In-Ground (WIG) Craft |
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Wing–in–ground Craft Safety Certificate |
MSC/Circ.1054, section 9 |
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Permit to Operate WIG Craft |
MSC/Circ.1054, section 10 |
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Noise levels |
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Noise Survey Report |
Resolution A.468(XII), section 4.3 |